EndereçoBackground
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UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The Unit of Management Projects (UGP) of the Governance and Justice for Development Unit is in the process of recruiting a new Project Assistant to provide support for projects within the department. The Governance and Justice for Development Unit team works in an integrated manner with the other UNDP Units, being responsible for boosting the National Office's project portfolio in the abovementioned areas of interest. Specific Context of the Position: Under the supervision of the project's Project Manager and in conjunction with the program assistants, the program assistant will work in the Governance and Justice for Development team, supporting administrative activities, as well as carrying out activities supporting the project portfolio. The responsibilities of the Project Assistant will encompass activities in projects within the Governance and Justice for Development unit.
Duties and Responsibilities
In this role, the Project Assistant will be responsible for supporting project implementation, assuring high-quality outcomes, and enhancing efficiency and effectiveness. This includes providing support for project implementation, guaranteeing quality, efficiency, and effectiveness, and supporting planning, monitoring, and evaluation activities of the projects, in articulation with the Project Manager.
Summary of Key Functions:
· Provides administrative and operational support on project implementation, including assistance in project’s financial resources management, Human Resources Management, efficient procurement, and logistical services, including the elaboration of Terms of Reference, participating in consultant’s selection panels; travel arrangement, logistical support for workshops and other meetings as tasked by the project manager, maintain up-to-date files and records of project documentation;
· Supports planning, monitoring, and evaluation activities, in articulation with the Project Manager, including follow-up, daily, with project partners and donors, to guarantee the smooth implementation of the project´s administrative and operational activities;
· Undertakes project´s related Quantum transactions, including the elaboration of project revisions, in line with the Project Assistant profile;
· Supports the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports, organization of project reviews/tripartite meetings, also supporting the follow-up on project auditing issues.
· Participation in selection processes for Letters of Agreement signature, as well as undertakes activities related to LoAs monitoring;
· Assists in HR processes related to recruitment and selection, including extensions and project extensions;
· The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies
Achieve Results:
• LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:
• LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:
• LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
• LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
• LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
• LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
• LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Business management - Results-based Management
Ability to manage programmes and projects with a focus at improved performance and demonstrable results
Business management - Project Management
Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business management - Partnerships Management
Ability to build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies
Administration & Operations - Documents and records management
Overall document (hard or electronic) management; registry and retention policy including storing and archiving
Finance - Budget Management
Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
Finance Financial - Reporting and Analysis
Understands changes in regulatory, legaland ethical frameworks and standards for financial reporting in the public sector. - Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.- Understands the benefits of integrated reporting, including nonfinancial resources such as human, social and intellectual capital, and environmental and governance performance.
Procurement - Contract Management
Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Required Skills and Experience
Education: Secondary education is required; University degree, preferably in Administration, Social Sciences, Political Science, International Relations, Law, Communications, or related areas of humanities will be considered but is not a requirement. Experience: Minimum 4 years (with Secondary Education) or 1 year (with Bachelor´s degree) of experience in development-related projects, preferably with handson experience in project implementation.
Required skills
Excellent oral and written communication skills. Information technology skills. Knowledge of the office package.Desired skills in addition to the competencies covered in the Competencies section
Work experience in the public sector, especially within government entities; Experience in the United Nations system; Professional and/or academic experience in management and governance; Experience in monitoring activities regarding contracts, projects, and/or agreements; Experience with organization methods, information registration, reports production, and other project management documents;Required Language(s)
Fluency in Portuguese is required; Knowledge in English is desirable. DisclaimerImportant information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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