Congress Operations Specialist

Job Description General/Position Summary The Congress Planning Specialist is responsible for providing support for the cross-functional planning process for Global Congresses across 5 disease areas. This position will play a key role in supporting the Congress project managers during individual and annual congress planning, as well as managing department projects and needs. This individual may also lead the planning of small Congresses. This remote role will report to the Director, Congress Operations in Medical Affairs. Key Duties & Responsibilities

• Initiates Sponsorship and Corporate Membership process and payments in Request Management System; ensures information is accurate, reconciled and closed out in Request Management System and Vertex Contracting Tool (VCT) for all Congresses
• Tracks and manages Global Spend Transparency payments for all Congresses
• Manages Conference tracker, researches deadlines and flags for the team
• Provides administrative pre-congress planning support for congresses; tasks include but aren't limited to: researching venues and management of group registration and hotel room blocks
• Provides administrative management for congress planning and booth operations by preparing meeting materials, including agenda preparation/distribution, scheduling, collecting/sending meeting pre-reads, creating project timelines
• Maintains and updates Congress Team Intranet (Vnet) page
• Prepares status reports and documents needed for the operation of the area
• Supports cross-functional relationships with Medical Affairs, Meetings and Events, Legal, Corporate Compliance (OBIE), Procurement, and other groups
• Other duties as assigned

Required Education

• A minimum of a Bachelor Degree is required.

Required Experience

• 2-3 years of relevant experience in project management, or a relevant field.
• Experience working in an office environment.
• Required Knowledge/Skills Indicate what skills and/or knowledge are truly required (as opposed to 'nice to have') to perform job.
• Strong communication skills (verbal and written)
• Ability to work well in teams and focus teams on goals/key deliverables
• Excellent project management skills
• Ability to complete goals within allotted timeframes and deliver high quality results
• Strong initiative and ability to identify issues and create solutions
• Ability to use and navigate systems (e.g. Cypergrants, VCT, iProcurement, Congress Request System)
• Ability to use Microsoft Office programs (Word, PowerPoint, Excel, Teams) as well as online meeting platforms (Zoom)
• Highly organized with a strong attention to detail, clarity, accuracy and conciseness

Pay Range $35 - $38/HR Requisition Disclaimer This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals ("Vertex"). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements By applying for this position, you agree to the Atrium Terms and Conditions and you direct Atrium to share your application materials, which may include your CV/Resume, email address or phone number, with Vertex. For more information on how Vertex handles your personal data related to your job application, please see Vertex's Careers Privacy Notice. Agreeing to the Atrium Terms and Conditions, includes permission to use the email address and mobile phone number you provide during the application process or throughout the duration of your prospective or actual employment to notify you of job openings, profiles, articles, news, and other employment-related information, as well as to notify you of special promotions or additional products and services offered by us or our affiliates and partners (collectively, "Atrium Alerts"). Atrium Alerts may be sent by email, phone, or text message. Your personal information will be safely stored within the Atrium & Vertex databases. Atrium does not sell your personal information to third parties. Text message and data rates may apply. To OPT OUT of text messaging or to modify your communication preferences for Atrium Alerts at any time, please contact Atrium at . If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at . Please include the job title in the subject of your email. No C2C or Third-Party Vendors