Workday Project Coordinator

Key Responsibilities

Assigned to multiple projects concurrently, supporting Project Management activities

• Use methodology guidelines and templates to ensure projects consistently adhere to best practice in terms of PMO processes
• Support the PM in drafting project management deliverables such as Kick Off decks, Stage Sign-Offs, documentation of Lessons Learned
• Support client and internal Alight status reporting
• Monitor time tracking and project financial position with regular updates to PM
• Understand and work on Workday Project Creation and Modifications Process
• Prepare a SOP or having experience n preparing process documentation
• Support the PM in maintaining project plans and resource forecasts
• Maintain project information within relevant tools, e.g. distributions lists, org charts, IDB reference information, project dates
• Manage creation and access to project tools and information including MS Teams
• As required by PM, follow up on due actions, risks, issues
• Support smooth operation of project financial processes such as invoicing
• Depending on assignment, take responsibility for selected project activities related to resourcing, financial processes and forecasting

Knowledge, Skills, Abilities, and Experience

Knowledge, Education, Certification, Skills & Technical Proficiencies

• Bachelor’s degree or higher
• Advanced knowledge of MS Suite esp Excel - Required
• Good strong analytical skills and communication skills are needed. Also taking initiatives and showing intent to do process improvements will be an added plus.
• Knowledge of MS Project or similar planning tool and tools such as JIRA are desirable
• Knowledge of PowerBI and configuring reports – desirable
• Understanding of software development lifecycles gained by working in a structured project environment as part of project teams, or supporting projects
• An understanding of Project Management governance, processes and tools – including planning, progress tracking, risk and issue management frameworks, change control frameworks, sign-off procedures
• Advanced Analytical skills, able to interpret and reconcile data such as time tracking information or financial forecasts vs actual reports
• Good Knowledge of Smart Sheet is preferable but not a must
• Fluent English skills (verbal and written, able to write process documents or operating procedures)

Work Experience

• Experience working in a virtual team-oriented, collaborative, multinational environment
• Should have 2 - 3 years of relevant work experience in an IT firm
• Previous Project/Programme Office experience or exposure to project environment is preferred, and/or support team providing support for an application
• Good understanding of Invoicing process
• Experience in Invoice reconciliation and revenue attestation
• Experience delivering training to other users is preferred
• Demonstrable experience working with standard Project Management tools such as Jira, Sharepoint - Preferred
• Experience building reports in a tool such as those above
• Experience in organizing clear and easy-to-navigate documentation and information repositories
• Experience working in busy environments balancing multiple tasks
• Experience reviewing financial information preferred (e.g. financial tracking and invoice processes)

We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
 

DISCLAIMER:

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Alight business units.