Bilingual Executive Assistant - São Paulo/Sp

Job Description

The Executive Assistant is responsible for providing comprehensive administrative support and office management for Clinical Research Executive Directors in Brazil and team of Clinical Research Managers and Monitors.

The incumbent is responsible for exercising professional judgment in the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office; managing calendars by arranging meetings and logistics, including accurate domestic and international travel support; managing expenses in a timely manner, and generating correspondence.

Being a self-starter who can proactively manage priorities and independently resolves scheduling conflicts is a key dimension of the position. To execute these responsibilities, the incumbent must partner with many internal and external stakeholders, including the ability to integrate effectively and quickly with the other members of Support Staff.

The ability to adjust to constant/changing situations and the ability to manage relationships with others is essential. Demonstrated experience in the logistical planning and execution of meetings, including verbal and written communication, and proactive management of meetings are critical to this role. Team work and communication are crucial requirements to this position.

Main requirements:

• Bachelor's degree;
• Solid experience as an Executive / Administrative Assistant supporting Directors and Executives;
• Excellent verbal and written communication skills in Portuguese and English;
• Budget/Finance Management experience;
• Event Planning/Coordination experience;
• Advance computer skills using MS Outlook, Word, Excel, Power Point and operations of other company internal systems;
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel;
• SAP experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms, as well as report within SAP;
• Ability to handle and prioritize a large number of simultaneous assignments;
• Extraordinary attention to detail;
• Outstanding communication and people skills;

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

No Travel Required

Flexible Work Arrangements:

Hybrid

Shift:

1st - Day

Valid Driving License:

No

Hazardous Material(s):

n/a

Requisition ID:R280782